Reserve Your Space

WEDDING PROCESS



STEP 1

Determine which location you would prefer to hold your wedding ceremony and if applicable, reception.



STEP 2

Visit our calendar to verify the date, time, and location are available.



STEP 3

If you are not bringing your own officiant, contact a local congregation / officiant to coordinate and sponsor.



STEP 4

Fill out and submit the following form to reserve your space.

LEARN MORE →

SCHEDULE OFFICIANT / SPONSOR →

Wedding Reservation Form →

Wedding Reservation Form

"*" indicates required fields

Step 1 of 4

25%

Phone

This field is for validation purposes and should be left unchanged.

Select Reservation Location*

Chapel Buy Out

West Creekside Terrace

Wiegers Terrace, Fellowship Room, Kitchen

Fellowship Room, Kitchen

Date of Wedding

MM slash DD slash YYYY

Start Time / No. of Hours

Enter the wedding start time and the number of hours. * 2 - 5 hours

Approximate # of Guests

Please enter a number less than or equal to 250.

max 250

Rehearsal Date

MM slash DD slash YYYY

Rehearsals are one hour long and included in the price of the wedding space rental

Start Time

Enter your preferred rehearsal start time.

BRIDE INFORMATION

Bride's Name*

First Last

Bride's Email Address*

Bride's Phone Number

Mailing Address

Street Address Address Line 2 City State ZIP Code

GROOM INFORMATION

Groom's Name*

First Last

Groom's Email Address*

Groom's Phone Number

Mailing Address

Street Address Address Line 2 City State ZIP Code

Vail Interfaith Chapel Sponsoring Congregation*

Baptist

Catholic

Episcopal

Jewish

Lutheran

Presbyterian

Other

If Other, List Specific Name

Name of Officiating Clergy

If you do not have a preference, please leave this field blank.

Officiating Clergy Email Address

Officiating Clergy Phone Number

Name of Wedding Coordinator

If you do not have one, please leave this field blank.

Wedding Coordinator Email Address

Wedding Coordinator Phone Number

Mariage Witness Information (full names)

By checking the box below and submitting this form you agree to move forward with the chapel and bridal suite rental process. If the date and timeslot selected above are not available, we will assist you in finding an alternative. An invoice will be sent after review of your form submission and payment will need to be remitted within one week in order to confirm your reservation. Please note that you will receive another invoice from the sponsoring congregation (not included in this chapel rental fee).*

I agree

EVENT PROCESS



STEP 1

Determine which location works best for your event.



STEP 2

Visit our calendar to verify the date, time, and location are available.



STEP 4

Fill out and submit the following form to reserve your space.

LEARN MORE →

Event Reservation Form →

Meetings & Special Events Building Usage Rental Form

"*" indicates required fields

Step 1 of 3

33%

This field is for validation purposes and should be left unchanged.

Select your Event Space*

Chapel

Fellowship Room, Kitchen

Wiegers Terrace, Fellowship Room, Kitchen

West Creekside Terrace

Community Room

Board Room

Event Day

**You must contact the office for Saturday and Sunday Availability at any one of these locations**

Date

MM slash DD slash YYYY

Start Time

Enter your preferred start time.

# of Hours

Up to 3 hours

Up to 4 hours

up to 6 hours

# of Hours

Up to 3 hours

Up to 4 hours

# of Hours

Up to 2 hours

* Maximum 4 hour rental

# of Hours

Up to 2 hours

Up to 4 hours

* Maximum 4 hour rental

# of Hours

Up to 3 hours

Up to 4 hours

* Maximum 4 hour rental

# of Hours

Up to 3 hours

Up to 4 hours

Up to 8 hours

* Maximum 4 hour rental

Additional Hours?

Enter the number of additional hours requested

# of Folding Chairs Needed

$8 per Chair - includes rental fee and setup and breakdown

What is the Occasion?

* NOTE : You will need to fill out a different form for weddings. You can use this form for all other events.

Approximate # of Attendees

Please enter a number less than or equal to 250.

250 max

Name of Group / Event*

Organization Name

Function Description

Licensee Name*

First Last

The name of the person responsible for the rental

Email Address*

Phone Number

Mailing Address*

Street Address Address Line 2 City State ZIP Code

Vail Interfaith Chapel Sponsoring Congregation*

Vail Religious Foundation

Non-Profit

By checking the box below and submitting this form you are confirming that you have read the Special Requirements and/or Attachments and that you understand all the implications set forth herein, that you understand that amplified sound must cease by 9:30pm and all guests must depart by 10:00pm, and the building must be cleared and vacated by 10:30pm or your deposit shall be forfeited. You also agree that your card will be charged for any additional hours or portion thereof building usage that is outside of the confirmed chapel/facility reservation time. If these costs are greater than the deposit, the Licensee will be billed for the balance and for any additional cleaning or damange to the Chapel.*

I agree

Special Requirements and/or Attachments:

The Licensee has inspected the Facility; and is familiar with the present condition thereof and agrees to accept the Premises in such condition at the commencement of the lease term unless noted above.

The Vail Religious Foundation reserves the right at any time to enter onto the premises to review Licensee actions and/or for any other reasonable purpose.

The Licensee shall not assign nor sublet the premise or any portion thereof. The Licensee shall provide for appropriate policing of the premises to maintain public peace and order, litter and trash control, enforcement of policies and adherence to terms of the lease.

The Licensee will be responsible for the conduct and control of participants and will ensure that all federal, state and county regulations are followed.

The Licensee is not a department, agent, or division of the The Vail Religious Foundation, but instead is a completely independent organization or individual responsible for its own actions, control, management, and operations. It is understood and agreed that the The Vail Religious Foundation District does not participate in the
actions, control, management or operations of the Licensee. The Licensee, for itself and all of its legal representatives, executors, agents, employees and assigns, as well as for all of those attending or participating in the Function which is the subject of this Agreement, agrees to defend and hold harmless The Vail Religious Foundation, and each of its officers, directors, managers, employees, agents, subcontractors, successors and assigns from and against any and all claims for liability or damages as a result of or in any way arising from the actions, control, management or operations of the Licensee. In addition, Licensee agrees to and does hereby waive, release, and covenant not to sue the The Vail Religious Foundation, and each of its officers, directors, managers, employees, agents, subcontractors, successors and assigns (collectively, the "Licensee") from any and all liability, claims, demands, actions, attorney's fees, costs, expenses, and causes of action whatsoever arising out of any act or omission described herein, including consequential damages, whether direct or indirect, in any way connected with or arising from the use of the Facility, whether such losses, damages, or injuries result from the negligence of, or any other unintentional act or omission committed by, the Licensee or from some other cause.

WAIVER, RELEASE, AND COVENANT NOT TO USE

THIS DOCUMENT AFFECTS YOUR LEGAL RIGHTS. READ IT BEFORE SIGNING. IF YOU DO NOT UNDERSTAND ANY PART, WE URGE YOU TO CONSULT WITH YOUR ATTORNEY.

In consideration of the permission granted by the Licensee (as defined below) to use The Vail Interfaith Chapel and Property and its Programs (as defined below), by signing the WAIVER, RELEASE AND COVENANT NOT TO SUE, I,*

whose address is:*

IN WITNESS WHEREOF, I have signed this Waiver, Release and Covenant Not to Sue on :*

MM slash DD slash YYYY

Printed Name*

First Last

Signature*

GETTING HERE

CONTACT US



970.476.3347



admin@vailchapel.com



www.vailchapel.com



Vail Interfaith Chapel
Vail Religious Foundation
19 Vail Road, Vail, CO 81657

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