MEETINGS AND EVENTS BUILDING USAGE RESERVATION FORM

Please refer to these GUIDELINES prior to fillling out this form.

"*" indicates required fields

Select Your Location*

Wiegers Terrace & Fellowship Room w/ Kitchen (150 capacity)

West Creekside Terrace (65 Capacity)ice

Fellowship Room (64 capacity)

Community Room (16 capacity)

Board Room (8 capacity)

Event Day

--MondayTuesdayWednesdayThursdayFriday

**You must contact the office for Saturday and Sunday Availability at any one of these locations**

Date

MM slash DD slash YYYY

Start Time

Enter your preferred start time.

# of Hours

Up to 3 hours

Up to 4 hours

up to 6 hours

# of Hours

Up to 3 hours

Up to 4 hours

# of Hours

Up to 2 hours

* Maximum 4 hour rental

# of Hours

Up to 2 hours

Up to 4 hours

* Maximum 4 hour rental

# of Hours

Up to 3 hours

Up to 4 hours

* Maximum 4 hour rental

Additional Hours?

Enter the number of additional hours requested

# of Folding Chairs Needed

$8 per Chair - includes rental fee and setup and breakdown

What is the Occasion?

* NOTE : You will need to fill out a different form for weddings. You can use this form for all other events.

Approximate # of Attendees

Name of Group / Event*

Organization Name

Licensee Name*

* The name of the person responsible for the rental

Function Description

Email Address*

Phone Number

Mailing Address*

Street Address Address Line 2 City AlabamaAlaskaAmerican SamoaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaGuamHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaNorthern Mariana IslandsOhioOklahomaOregonPennsylvaniaPuerto RicoRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahU.S. Virgin IslandsVermontVirginiaWashingtonWest VirginiaWisconsinWyomingArmed Forces AmericasArmed Forces EuropeArmed Forces Pacific State ZIP Code

Vail Interfaith Chapel Sponsoring Congregation*

Vail Religious Foundation

Non-Profit

By checking the box below and submitting this form you are confirming that you have read the Special Requirements and/or Attachments and that you understand all the implications set forth herein, that you understand that amplified sound must cease by 9:30pm and all guests must depart by 10:00pm, and the building must be cleared and vacated by 10:30pm or your deposit shall be forfeited. You also agree that your card will be charged for any additional hours or portion thereof building usage that is outside of the confirmed chapel/facility reservation time. If these costs are greater than the deposit, the Licensee will be billed for the balance and for any additional cleaning or damange to the Chapel.*

I agree

Special Requirements and/or Attachments:

The Licensee has inspected the Facility; and is familiar with the present condition thereof and agrees to accept the Premises in such condition at the commencement of the lease term unless noted above.

The Vail Religious Foundation reserves the right at any time to enter onto the premises to review Licensee actions and/or for any other reasonable purpose.

The Licensee shall not assign nor sublet the premise or any portion thereof. The Licensee shall provide for appropriate policing of the premises to maintain public peace and order, litter and trash control, enforcement of policies and adherence to terms of the lease.

The Licensee will be responsible for the conduct and control of participants and will ensure that all federal, state and county regulations are followed.

The Licensee is not a department, agent, or division of the The Vail Religious Foundation, but instead is a completely independent organization or individual responsible for its own actions, control, management, and operations. It is understood and agreed that the The Vail Religious Foundation District does not participate in the
actions, control, management or operations of the Licensee. The Licensee, for itself and all of its legal representatives, executors, agents, employees and assigns, as well as for all of those attending or participating in the Function which is the subject of this Agreement, agrees to defend and hold harmless The Vail Religious Foundation, and each of its officers, directors, managers, employees, agents, subcontractors, successors and assigns from and against any and all claims for liability or damages as a result of or in any way arising from the actions, control, management or operations of the Licensee. In addition, Licensee agrees to and does hereby waive, release, and covenant not to sue the The Vail Religious Foundation, and each of its officers, directors, managers, employees, agents, subcontractors, successors and assigns (collectively, the "Licensee") from any and all liability, claims, demands, actions, attorney's fees, costs, expenses, and causes of action whatsoever arising out of any act or omission described herein, including consequential damages, whether direct or indirect, in any way connected with or arising from the use of the Facility, whether such losses, damages, or injuries result from the negligence of, or any other unintentional act or omission committed by, the Licensee or from some other cause.

WAIVER, RELEASE, AND COVENANT NOT TO USE

THIS DOCUMENT AFFECTS YOUR LEGAL RIGHTS. READ IT BEFORE SIGNING. IF YOU DO NOT UNDERSTAND ANY PART, WE URGE YOU TO CONSULT WITH YOUR ATTORNEY.

In consideration of the permission granted by the Licensee (as defined below) to use The Vail Interfaith Chapel and Property and its Programs (as defined below), by signing the WAIVER, RELEASE AND COVENANT NOT TO SUE, I,*

whose address is:*

IN WITNESS WHEREOF, I have signed this Waiver, Release and Covenant Not to Sue on :*

MM slash DD slash YYYY

Printed Name*

First Last

Signature*